Advantages of call recording
Even the most attentive customer service representative can make mistakes; after all, he or she is only human. If your business uses VoIP as its telephony solution, errors can be lessened through call recording. Find out how this helpful VoIP feature can benefit your organization. #1. Improve customer service One of the most important reasons why businesses should always record their calls, no matter its significance, is to ensure high-quality customer service. By reviewing calls, managers can understand how their agents have been dealing with customers, find out whether or not they’ve followed company protocol, and pinpoint any aspects that can be improved on. Without call recording, managers would have to listen to each call in real time, which is a time-consuming process. By recording each call, not only will your managers save time, but your employees will also be motivated to perform at their best every time they’re on the phone because they know their calls can always be reviewed. #2. Upgrade employee performance According to Edgar Dale’s Cone of Learning, people only remember 10% of what they’ve read, 50% of what they’ve seen and heard, and 90% of what they’ve done. By providing your agents with actual recordings of good and bad calling examples during training sessions, and have them simulate calls afterwards, they’ll be able to learn better and provide high-quality customer service faster. #3. Retrieve missed details and prevent litigation With hundreds of phone calls daily, it’s understandable if your employees don’t catch every single detail. And for companies that require their agents to manually input information during calls, there’s always a possibility that they’ll forget or miss certain information. Needless to say, this could lead to disgruntled customers. If not properly handled, this can harm your reputation, reduce work opportunities, and if things escalate, proceed to litigation. VoIP’s call recording feature lets you replay saved audio files to make sure you haven’t missed any details, ensuring that all customer demands are met. And if you ever get into a dispute with your clients regarding who said what, you can always retrieve the exact audio file and have both sides listen to it, saving you thousands of dollars in legal fees. #4. Understand customer preferences Have you ever received an inquiry about a product or service that’s not included in your offerings? While your agents usually jot these requests down and pass them on to the relevant personnel, if numerous calls are being made that day, they may end up forgetting some. Tiny issues like this can lead to potential huge losses. With call recording, you can review all your calls at the end of the day. You’ll have a better picture of what certain customers are looking for so you can address them better. VoIP allows businesses to make on-demand calls affordably, and its call recording feature helps companies improve their customer service and prevent litigation. If you think business VoIP is right for you, or if you have any questions, give us a call today. Published with permission from TechAdvisory.org. Source.
Don’t make these IT mistakes as you grow!
Don’t make these IT mistakes as you grow! During the course of IT consultancy, we come across a lot of clients who are not happy with the way their IT shaped up over the years. They feel their IT investments never really yielded the kind of returns they expected and come to us looking to change the trend. When analyzing the reasons for the failure of their IT investment, here’s what we come across most often. Not prioritizing IT This is the #1 mistake SMBs make. When focusing on growing their business, most SMBs think marketing, sales and inventory, but very few consider allocating resources–monetary or otherwise towards IT. IT is seen as a cost-center, rarely prioritized and any investment in IT is made begrudgingly. Going for the fastest, latest or even the ‘best’ technology–which may not be the best for you This is in contrast to the issue discussed above. Many SMBs realize the key role that IT plays in their business success. But they tend to get carried away and invest in the latest IT trends without considering whether it fits their business needs well, or if they really need it. Sometimes it is just a case of keeping up with the Joneses. But, why spend on the fastest computers or largest hard drives when you get only incremental productivity benefits? Your team is not with you When you bring in new technology or even new IT policies, it is your team that needs to work on it on a daily basis. If your staff is not on the same page with you, your IT investment is unlikely to succeed. So, before you make that transition from local desktops to the cloud, or from Windows to iOs or roll out that new BYOD policy, make sure you have your staff on your side. You are not sure how to put it to good use The lure of new technology is like a shiny, new toy. Investing in something popular and then not using it to its maximum is commonplace. Make sure you make the most of your investment in IT by providing your staff with adequate training on how to use it. IT can seem challenging to navigate when you have to do it all by yourself. It entails steep costs when taken care of in-house. Add to that the complex task of deciding what IT investment you will benefit the most from and then training your team to use it…all of this is pretty daunting when you have to do it all by yourself. A MSP has the experience and expertise needed to be your trusted partner and guide in these challenges, helping you make the most of your IT investment.